IBC Student Club

The first IBC Student Club already is officially established on the 13th of Jan. 2015. Below is the name list of the Committee Members for the Student Club:

1) President : Ven. Choten Dorji
2) Vice President : Ven. Wajiraseeha
3) Secretary : Swe Swe Mon
4) Treasurer : Chhen Sela
5) 5 Ordinary Committee Members :
i) Ven. Narong
ii) Ven. Aggadhamma
iii) Ven. Pranab
iv) Ven. Li Xiang
v) Tan Poh Beng

Advisors for Student Club:
1) Ven. Wei Wu
2) Prof. Kapila
3) Prof. Tilak
4) Ven. Dhammanandi
5) Dr. Fa Qing
6) Ven. Zhen Ti
7) Ven. Satyajit

For further enquiry, please contact us by e-mail :ibcstudentclub@gmail.com

IBC STUDENT CLUB

Do's:
1. Work for the welfare of the students at the campus.
2. Organize students' activities to promote fellowship of students from different countries
and cultures
3. Generate funds to run the club's activities. The Club may collect a small annual
subscription fees from its members. In the initial period of operation, the Club may
approach the Office of Administrative Affairs to provide financial assistance to the club.
4. Work with the Office of Admin Affairs and Office of Student Affairs to provide
complementary services to the students.
5. Work closely with the IBC Alumni.

Don't's:
1. Operate as a Student Union.
2. Organize activities that are contrary to the Teachings of the Buddha.
3. Fund raise for the sole purpose of fund raising.
4. Overstep the functions of the Office of Students' affairs.

Constitution of IBC Student Club
Article 1: Name
The Club shall be called IBC Korat Campus Student Club, hereinafter known as the “Club”.

Article 2: Registered Address
(1) Its registered place of business shall be _______________

Article 3: Objectives
The objectives of the Club shall be:
(1) To foster brotherhood and goodwill among the members.
(2) To promote healthy recreational activities among the members.
(3) To render charitable and welfare services to the members and communities irrespective of race, creed and religion.
(4) To encourage, foster and develop the qualities of truth, compassion and to practice the teachings of the Buddha.

Article 4: Membership
(1) All registered students of IBC Korat campus are automatically the members of the
Student Club after paying the annual fees. When a member ceases to be the student
of IBC, the Student Club membership will also be automatically terminated.

(2) Every applicant is required to pay the annual fees during registration and shall be
entitled to all the privileges of the membership.

Article 5: Annual Fees, Subscription and other Dues
(1) No entrance fee is required for the membership application.

(2) The subscription for ordinary membership is _____ per annum.

(3) All annual subscriptions shall be payable to the Treasurer.

(4) Special subscriptions or levies for particular purposes may be raised from members
by the resolution of the general meeting of the Club. If any member fails to pay such
subscription within such period as may be resolved, the membership will be
suspended.

(5) Donation may be solicited from members of the public with the prior approval of the
Office of Administrative Affairs when the need arises. Agents to collect the public
donations shall be appointed by the Committee.

Article 6: Resignation and Expulsion
6.1 Any member who fails to comply with the constitution of the Club or has acted in a
manner to bring disrepute upon the Club, may be expelled or suspended for a period
of time as the Committee deems fit. Before the Committee expels or suspends a
member, the member shall be informed in writing of the grounds for such expulsion or
suspension and shall be given a chance to explain and absolve himself in person.
Such suspension or expulsion shall be enforced, unless otherwise reversed by a
General Meeting upon appeal by the member concerned.

Article 7: General Meeting
(1) The management of the Club is vested in a general meeting of the members. At least
one half of the total voting membership of the Club or twice the number of the
committee members, whichever is less, must be present at an annual general
meeting for its proceedings to be valid and to constitute a quorum.

(2) If half an hour after the time appointed for the meeting a quorum is not present, the
meeting shall be postponed to a date (not exceeding 30 days) to be decided by the
Committee; and if a quorum is not present half an hour after the time appointed for the
postponed meeting, the present members shall have the power to proceed with the
business of the day, but they shall not have the power to alter the rules of the Club or
make decisions affecting the whole membership.

(3) An Annual General Meeting of the Club shall be held once a year within one month of
the start of a new academic year on a date and at a time and place to be decided by
the Committee. The business of the Annual General Meeting shall be:

(a) To receive the Committee’s report on the working of the Club during the previous
years.

(b) To receive the Treasurer’s report and the audited accounts of the Club for the previous
year.

(c) To elect a Committee and to appoint two auditors.

(d) To deal with other matters as may be put before it.

(4) The Secretary shall send to all members at least fourteen (14) days before the
meeting a notice of meeting including copies of minutes and reports, together with
the audited accounts of the Club for the previous years. Copies of the minutes and
reports, together with the audited accounts of the Club for the previous years will also
be made available at the registered office or place of meeting of the Club for the
perusal of members.

(5) An extraordinary general meeting of the Club shall be convened:

(a) Whenever the Committee deems it desirable, or

(b) At the joint request in writing of not less than two-fifth (2/5) members stating the
objects and reasons for such meeting.

(6) An extraordinary general meeting requisitioned by members shall be convened for a
date within 30 days of the receipt of such requisition.

(7) Notice and agenda for an extraordinary general meeting shall be forwarded by the
Secretary to all members at least fourteen days before the date fixed for the meeting.

(8) Article 7(1) and 7(2) regarding the quorum and postponement of an Annual General
Meeting shall apply also to an extraordinary general meeting, but with the provision
that if no quorum is present after half an hour from the time appointed for a postponed
extraordinary general meeting requisitioned by members, the meeting shall be
canceled, and no extraordinary general meeting shall be requisitioned for the same
purpose until after the lapse of at least six months from the date thereof.

Article 8: Committee
(1) A Committee consisting of the following members, who shall be termed the office-
bearers of the Club, shall be elected at the Annual General Meeting.
(I) A President
(II) A Vice President
(III) A Secretary
(IV) A Treasurer
(V) Five ordinary committee members

(2) All office bearers of the Club and every officer performing executive functions in the
Club shall be the members of the Club.

(3) Names for the above officers shall be proposed and seconded and election will be by
a simple majority vote of the members of the Annual General Meeting. All office-
bearers shall be eligible for re-election.

(4) The term of office of the office-bearers shall be one year.

(5) The function of the Committee is to organize and supervise the day-to-day activities of
the Club and to make decisions on matters affecting its running within the general
policy laid down by the general meeting. The Committee may not act contrary to the
expressed wishes of the general meeting without prior reference to it and shall always
remain subordinate to the general meeting. It shall furnish a report to an Annual
General Meeting on its activities during the previous years.

(6) The Committee shall meet at least twice in every semester, and 7 days notice of
each meeting shall be given to all members. The President acting alone, or not less
than 54% of its members acting together may call for a meeting of the Committee
members to be held at any time. At least one half of the Committee members must
be present for its proceedings to be valid and to constitute a quorum.

(7) Where any urgent matter requiring the approval of Committee arises and it is not
possible to convene a meeting, the Secretary may obtain such approval by means of
a circular letter. The following conditions must be fulfilled before a decision of the
Committee is deemed to have been obtained.

(a) the issue must be clearly set out in the circular and forwarded to all members of
the Committee.

(b) at least one half of the Committee must indicate when whether they are in favour
or against the proposal; and

(c) the decision must be by a majority vote.

Any decision obtained by circular letter shall be reported by the Secretary to the next Committee meeting and recorded in the minutes thereof.

(8) Any member of the Committee who fails to attend three consecutive meetings of
the Committee without satisfactory explanation, shall be deemed to have resigned ]
from the Committee.

(9) In any event of the death or resignation of a member of the Committee, the
Committee shall have the power to co-opt any other member of the Club to fill the
vacancy until the next annual general meeting.

(10) The Committee shall give instructions to the Secretary and other officers for the
conduct of the affairs of the Club. It may appoint such organisers and such staff as
it deems necessary. It may suspend or dismiss any organiser or member of the
staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions
of the Committee, or for any other reason which it deems good and sufficient in the
interest of the Club.

(11) Between annual general meetings, the Committee shall interpret the rules of the
Club and when necessary determine any point on which the rules are silent.

(12) Except where they are contrary to or inconsistent with the policy previously laid
down by the general meeting the decisions of the Committee shall be binding on all
members of the Club unless and until countermanded by a resolution of a general
meeting.

(13) The Committee shall have the power to terminate the membership of any member
whose conduct is detrimental to the interest of the Club.

Article 9: Duties of Office-Bearers in the Committee
(1) The President shall during his term of office presides at all general meetings of the
Committee and shall be responsible for the proper conduct of all such meetings. He
shall, in conjunction with the Secretary and Treasurer, sign all cheques on behalf of
the Club. It shall be his duty to supervise the general administration of the Club.

(2) The Vice-President shall assist the President and deputize for the President during
the latter’s absence.

(3) The Secretary shall conduct the business of the Club in accordance with its rules,
and shall carry out the instruction of the general meeting and of the Committee. He
shall be responsible for conducting all correspondence and keeping all books
including documents and papers except the accounts and financial records. He shall
attend all meetings and record the proceedings. He shall maintain a proper
membership register of the members consisting of details such as names, identity
card number, date and place of birth, occupation, name and address of employers
and residential address. In conjunction with the President and Treasurer he shall
sign all cheques on behalf of the Club.

(4) The Treasurer shall be responsible for the finances of the Club. He shall keep
accounts off all its financial transactions and shall be responsible for their
correctness. He shall in conjunction with the President and Secretary sign all
cheques on behalf of the Club.

(5) The five ordinary committee members shall assist the other office bearers to organise
and supervise the activities of the Club.

Article 10: Advisors
The Committee shall seek the advice from the Rector's office for a list of advisors from the Academic and Administrative staff of IBC.

Article 11: Financial Provisions

(1) Subject to the following provisions in this rules, the funds of the Club may be
expended for any purpose necessary for the carrying out of its objects, including the
expenses of its administration, the payment of salaries, allowances and expenses to
its office-bearers and paid staff, and the audit of its accounts, but they shall on no
account be used to pay the fine of any member who may be convicted in a law of
court.

(2) The Treasurer may hold a petty cash advance not exceeding _________ at any one
time. All money in excess of this sum shall within 7 days of receipt be deposited in
a bank or licensed finance company approved by the Club. The bank account shall
be in the name of the Club.

(3) All cheques or withdrawal notices on the Club’s account shall be signed jointly by
three out of four from the following: the President, the Vice President, the Secretary
or the Treasurer.

(4) As soon as possible after the end of each financial year, a Statement of Receipts and
Payments and a Balance Sheet for the year shall be prepared and audited by the
Auditors appointed under Article 12. The auditor accounts shall be submitted for the
approval of the next general meeting, and copies shall be made available at registered
office or place of meeting of the Club for the perusal of members.

(5) The financial year of the Club shall commence on June 1st and shall close on May
31st every year.

(6) No single expenditure exceeding __________ at any one time shall be incurred
without the prior sanction of the Committee and no single expenditure exceeding
__________ in any one month shall be incurred without the prior sanction of a
general meeting. Any expenditure below _________ at any time may be approved by
the President together with Secretary and Treasurer.

Article 12: Auditors
(1) Two persons, who shall not be office-bearers of the Club, shall be appointed by the
Annual General Meeting as Auditors. They shall hold office for one year only and can
be re-appointed.

(2) The Auditors shall be required to audit the accounts of the Club for the year, and to
prepare a report for the Annual General Meeting. They may also be required by the
President to audit the accounts of the Club for any period within their tenure of office
at any date, and to make a report to the Committee.

Article 13: Lands and Immovable Properties
(1) The Club shall be empowered to hold lands and other immovable properties.

(2) All lands and other immovable properties belonging to the Club shall be registered
and held under the name of the “International Buddhist College” and the college will
assign a long term lease to the Club.

(3) All instruments relating to the land and other immovable properties shall be executed
by the President, the Secretary and the Treasurer.

(4) The President, the Secretary and the Treasurer shall be vested with the power to
protect, preserve or maintain all the lands and other immovable properties of the Club
as they deem fit, but they shall always be subject of consent and authority of the
general meeting.

(5) The Club shall not sell, withdraw or transfer any of the lands and other immovable
properties owned by the Club without the consent and authority of the general
meeting.

Article 14: Amendments of Rules

These rules may not be altered or amended except by resolution of a general meeting. Such alterations or amendments shall take effect from the date of their approval by the Office of Administrative Affairs. Any amendments to the rules shall be forwarded to the Office of Administrative Affairs within 60 days of being passed by the general meetings.

Article 16: Interpretation

(1) Between Annual General Meetings the Management Committee shall interpret the
rules of the Club and when necessary, determine any point on which the rules are
silent.

(2) Except where they are contrary to or inconsistent with the policy previously laid by
the General Meeting, the decisions of the Management Committee shall be binding
on all members of the Club unless and until countermanded by a resolution of a
General Meeting.

Article 17: Dissolution

(1) The Club shall not be dissolved except by a resolution passed in a general meeting
attended by not less than 3/5’s of the total voting membership.

(2) In the events of the Club being dissolved as provided above, all debts and liabilities
legally incurred on its behalf shall be fully discharged, and the remaining funds (if any)
shall be donated to other charitable organizations.

(3) Notice of dissolution shall be given within 14 days of the dissolution to the Office of
Administrative Affairs.

_____________________ ___________________
President Secretary
( ) ( )